Microsoft Office still dominates the Canadian workspace, and very much remains the reigning champion of the business productivity software world. Google Docs, Apple iWork, and virtually every competitor to the throne can effectively be summed up as “it’s like Office, but…”.
It’s virtually ubiquitous, with over 80% of business in Canada, the US, and the UK running some version of Office. However, the majority of businesses continue to use old, outdated versions, or a hodge-podge of multiple different versions, many unsupported, contributing to IT complexity and security risks.
In fact, according to a recent survey undertaken by Spiceworks, 68% of respondents (out of a pool of over 1,100 IT professionals) stated that they were using – exclusively or in part – Office 2007, a version which Microsoft ceased supporting in October of last year, except for an emergency update to help prevent the WannaCry ransomware attacks which, according to Europol, managed to infect around 200,000 computers in 150 countries.
46% of companies state that at least some users are running Office 2003, and 21% are using Office 2000. There are even older versions running ‘in the wild’, all of which constitute a wide array of concerns for the IT professional who has to worry not only about keeping all these varied and unsupported versions functioning & cooperating with each other (and other software), but preventing security breaches as well.
The most obvious solution that Office 365 brings to the table is standardization – every O365 subscription ensures access to the most up-to-date version of Office possible, with constant content and security updates rolling out from Microsoft all the time.
In an ideal, 100%-adoption scenario, that means only one version to worry about when considering things like compatibility with legacy systems, security issues, troubleshooting, and so on. Even in scenarios where some machines have to keep using an on-prem (or outdated) version of Office for whatever reason, risk is minimized when as many computers as possible are kept up-to-date.
However, there are some challenges around understanding the Office 365 solution set, as it’s still relatively new to most users and IT professionals, and as a result, many firms running O365 aren’t using it to its fullest potential.
Broadview Networks can help ensure your organization is maximizing the return on your O365 investment. One of the ways we do this is via our Office 365 Optimization Coach program.
Our system helps organizations achieve greater productivity gains through increased automation, targets new ways to leverage existing IT assets to stay ahead, and to improve employee morale and efficiency by optimizing workflows.
Clients in our Coach program meet with us up to 4 times a year to identify challenges we can address within the Office 365 solution set and to prioritize issues, including collaboration, storage, education, etc.
Once we have a plan together, we sit down with clients to determine an implementation schedule to bring those efficiency gains to life, execute, and then review to ensure the new solutions are adopted and successful.
If you’re looking to adopt Office 365 to reduce costs, increase efficiency, or to mitigate risk, we can help. If you’re looking to make the most out of Office 365 and get your IT dollars working harder for you, we can help.